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Planning an office holiday party in Charlotte? It’s a fantastic way to celebrate your team’s achievements and boost morale.
At PINE, we want your event to be a smashing success, and our in-house team at 828 Planning is here to help! Here are some commonly overlooked details to keep in mind to ensure your party is unforgettable.
Confirming the Guest Count
Getting a precise guest count is key to throwing a smooth and successful event. Start by sending out RSVPs early and follow up with a gentle reminder. With PINE’s flexible space, we can handle any crowd size, but knowing exactly how many are coming ensures everyone enjoys a comfy seat and plenty of delicious food.
Failing to Account for Dietary Preferences Beyond Restrictions
While addressing dietary restrictions is important, it’s also a good idea to work with your caterer to provide a variety of food options. Charlotte is known for its rich Southern culinary traditions, so opt to incorporate local favorites like Carolina barbecue, pimento cheese, and shrimp and grits into your menu. Additionally, work with your beverage provider to create a delicious mocktail option so guests who don’t drink aren’t left out.
Forgetting to Plan for Coat Check
While Charlotte is in the South, the Queen City definitely experiences its share of colder weather during the holiday months. In this case, guests may arrive with coats, hats, and scarves. Not providing a designated coat check area can result in a cluttered and disorganized space. Arrange for a coat check service to keep the venue tidy and your guests’ belongings safe.
Guest Comfort
On that note, make sure to plan for both indoor and outdoor options to keep everyone comfortable. Consider renting heaters or fans if needed to adapt to any weather changes if planning an outdoor event, and make sure your venue’s indoor space has plenty of room in case of inclement weather.
Event Flow and Timing
Plan out the timing for meals and entertainment, but leave some room for surprise twists such as a special guest appearance. Offering an interactive element such as a photo booth can help the event flow naturally, as well. The 828 Planning team can help you craft a timeline that keeps the event buzzing and right on track.
Transportation and Parking
Charlotte can get bustling, especially during the holiday season. Provide your guests with clear directions and parking options. Consider arranging carpools or shuttle services to ease transportation concerns. PINE offers ample convenient, complimentary parking, and our venue is located just steps from the Light Rail.
Overcomplicating the Theme
While a themed party can be fun, making the theme too complex or demanding can overwhelm guests. Choose a theme that is easy to understand and execute, allowing guests to enjoy the event without feeling pressured to go overboard with costumes or decorations.
Gifts of Gratitude
Express gratitude for your colleagues with thoughtful gifts. Include local Charlotte treats or company-branded items to leave a lasting impression. Partnering with local vendors adds a unique touch that reflects the city’s charm and supports the community.
Plan Your Perfect Office Holiday Party at PINE
Host the ultimate office holiday party in Charlotte this year! PINE offers a flexible venue with all the amenities you need – from beverage to decor to planning. Contact us today to start planning and make this year’s celebration one to remember!
